This proposal is centered on the Polkadot Decoded 2023 China Satellite Event, planned to be hosted in Shanghai, China on July 15-16, 2023. The total amount requested for the event is $311,553.44 in a single payout.
The main Polkadot Decoded event is to take place in Copenhagen at the end of June 2023, representing the largest annual conference focusing on Polkadot. To align with this global event, a series of satellite events are planned in various regions, including the USA, Latin America, and China. The objective of these events is to provide local communities with regional focus and engagement.
The China satellite event is designed to serve the fast-growing Polkadot community in the Asian market, particularly in China, Japan, Korea, Singapore, and Vietnam. The event will feature presentations, panels, workshops, demos, and regional events, delivered in either Chinese or English. The target audience includes decision-makers, investors, entrepreneurs, and Web3 Media from start-ups and enterprises interested in Polkadot, builders from teams in the Polkadot ecosystem, DOT Holders, developers, Polkadot enthusiasts, and supporters.
The event is expected to have between 300-500 attendees, 25 speaking slots, 20 exhibition booths, and a job fair for Substrate-based ecosystem projects. It will be facilitated and hosted by Aitijia’er, a China-based event agency known for producing prominent events such as the 2020 Web3 Form @ Shanghai and 2022 Decoded China @ Hangzhou.
The proposal argues the necessity of a region-focused satellite event, given the rapid global growth of the Polkadot/Kusama community, and considering the possible travel restrictions preventing some community members from attending the flagship event in Copenhagen.
The satellite event’s primary objectives include attracting, engaging and inspiring attendees with successful projects and use cases, updating the community on Polkadot’s roadmap, and strengthening the sense of belonging to Polkadot. Secondary objectives include fostering collaboration and knowledge sharing, and deepening relationships within the Polkadot community in Asia.
Regarding logistics, attendees will be required to register their name, contact details, and other information for security and regulation purposes. Free NFTs as proof of attendance will also be distributed. Marketing efforts for the event will align with the global plan, leveraging both global and local Chinese channels. The event’s location may be subject to change, pending finalization of contracts with potential venues.
The total budget breakdown includes costs for venue, tech equipment and construction, food and beverages, entertainment, staff costs, and swag production, with a 6% China tax applied, totalling $311,553.44. Payments are requested in one lump sum payout, with critical milestones to be delivered on a pre-set schedule post-receipt of the funds.